For corporate property teams
Forty sites, one property record, no spreadsheets.
Every site, lease, certificate and supplier on one record, with reporting your board can rely on.
Coming in Phase 2: a pilot for corporate estates. Book a demo to discuss it.
Example list of portfolio critical dates for fictional sites in Leeds, Manchester, Cardiff and Belfast. This is a planned feature, coming in Phase 2.
The problem today
An estate held together by spreadsheets.
Critical dates at risk
Lease breaks, rent reviews and renewals tracked in a shared spreadsheet.
Compliance site by site
Certificates and inspections held differently at each site.
Four sets of rules
Sites in England, Scotland, Wales and Northern Ireland follow different regimes.
Reporting by hand
Board packs assembled from several systems each quarter.
What you can do
What PropSage helps you do
Available first, or clearly marked with the phase in which it arrives.
- Lease administration and critical datesPropSage ManageComing in Phase 2
- Compliance register across sitesPropSage ManageComing in Phase 2
- Occupancy and spacePropSage ManageComing in Phase 2
- Board and portfolio reportingPropSage ManageComing in Phase 2
- Connected buildings and alertsPropSage AutomateComing in Phase 3
What changes
What you stop doing.
| Today | With PropSage | Availability |
|---|---|---|
| Today: Lease breaks and rent reviews in a shared spreadsheet | With PropSage: Critical dates with reminders, confirmed by a person | Coming in Phase 2 |
| Today: Compliance held differently at each site | With PropSage: One compliance register across every site | Coming in Phase 2 |
| Today: Board packs assembled from several systems | With PropSage: Portfolio reporting from one record, with an audit trail | Coming in Phase 2 |
Coming in Phase 2
Forty sites, one property record.
PropSage Manage is coming in Phase 2. This film is silent, about 26 seconds, and starts when you press play.
Transcript
Forty sites, one property record, no spreadsheets. Lease breaks, rent reviews, certificates and board reports. Critical dates you can rely on. An illustrative portfolio list is shown, with an item due in 21 days outlined. Planned for Phase 2. PropSage Manage will bring breaks, reviews and renewals into one view, with reminders before anything lapses. Each site records which nation's rules apply: England, Scotland, Wales and Northern Ireland. Ready for a security review: UK data residency, single sign-on and role-based access, an append-only audit trail, and a security pack and data processing agreement on request. PropSage. Wise counsel for the whole property lifecycle. Book a demo at propsage.co.uk. PropSage provides information and software, not surveying, legal or financial advice.
A shorter version.
PropSage Manage is coming in Phase 2. About 13 seconds. It does not play by itself.
Transcript
Forty sites, one property record, no spreadsheets. An illustrative list of portfolio critical dates is shown, with the item due in 21 days outlined. Reminders before anything lapses. PropSage Manage is coming in Phase 2. Book a demo at propsage.co.uk. PropSage provides information and software, not surveying, legal or financial advice.
How it could work
A fictional scenario
A corporate estate of 40 sites across England, Scotland, Wales and Northern Ireland.
Names, places and figures are illustrative. Not a customer.
- 1Load the estateComing in Phase 2Every site, lease and certificate on one record.
- 2Rely on critical datesComing in Phase 2The assistant summarises a lease; a person confirms it.
- 3Keep compliance currentComing in Phase 2A fire risk assessment due in 21 days appears before it lapses.
- 4Report to the boardComing in Phase 2Portfolio reporting from one record, with every change and approval in the audit trail.
Procurement
Ready for your security review
- Data hosted in the UK (AWS London)
- Role-based access and an audit trail
- Single sign-on for organisations
- Security details in the Trust Centre
Built for all four nations
Estates that span the UK work under different regimes. PropSage records which nation's rules apply to each site.
| Nation | Applies | Responsible body |
|---|---|---|
| England | Assured tenancies (as reformed by the Renters' Rights Act) | Ministry of Housing, Communities and Local Government |
| Scotland | Private residential tenancies | Scottish Government |
| Wales | Occupation contracts (Renting Homes (Wales) Act 2016) | Welsh Government |
| Northern Ireland | Private tenancies | Department for Communities |
PropSage applies the rules for the nation where the property is. Rates and rules change; we show the version and effective date we used.
Questions
Can we use single sign-on?
Yes. Organisations will be able to use single sign-on, with role-based access and an audit trail.
PropSage provides information and software, not surveying, legal or financial advice.
